Industries · real estate
Real estate books kept where the truth is: per property.
Monthly bookkeeping: $550–$1,800/mo
Each property's own P&L, trust and owner funds reconciled and provable, repairs and improvements booked right, commissions and 1099s straight. Bookkeeping built for agents, investors, and property managers — not a blended company number that hides the underperformer.
Per-property P&L · trust & owner funds reconciled · repairs vs improvements. Fixed-fee, CPA-ready. We're not a CPA firm.
Reviewed before delivery: a documented check proves the accounts against their statements and puts open items in writing. How it works.
Quick answer
Real estate bookkeeping treats each property, not the company, as the unit of truth — every property gets its own profit-and-loss. Agents get commission splits and 1099 tracking, investors get per-property statements and depreciation, and property managers get rent and security deposits held as reconciled trust funds, never counted as income.
Included in monthly bookkeeping ($550–$1,800 a month); your exact fee is scoped in writing. The number of properties tracked on their own P&L is what moves a real estate fee. What the ranges cover.
The reality of property books
The blended number is where the bleeding hides.
The most expensive mistake in real estate bookkeeping is averaging. Ten properties rolled into one company P&L can look healthy while two of them quietly lose money every month — and you'd never know, because the winners are covering for the losers in a single blurred total. The fix is structural: keep the books per property, so each one's real performance is visible and the portfolio still rolls up cleanly.
The second reality is trust. If you hold money for owners or tenants, that money is not yours — it's held in trust and has to be separate, reconciled, and provable to the dollar at any moment. It's the same rigor we apply to reconciliation on law-firm trust ledgers.
Add repairs versus improvements booked correctly for depreciation, and clean commission and 1099 records, and you have books that hold up — reconciled monthly, closed on a fixed date, and reported per property.
Per-property P&L
Income and expense tracked by property so each one's real result shows — and the portfolio still rolls up.
Trust & owner funds reconciled
Owner money and deposits kept separate and reconciled so every balance is provable — broker compliance stays yours.
Improvements, depreciation, 1099s
Repairs vs capital improvements booked right, mortgage interest split, and commission and contractor 1099s kept straight.
Setting up the books
Separate files, classes, or a trust ledger: which structure fits.
The books follow the legal and money structure you already have. Entity choices are for your attorney and CPA; this only maps how the chart of accounts follows them.
Worked example · one property
Why a property can earn one number and bank another.
A month-close specimen for a single rental, with the tie-out between its profit and its cash written out.
Illustrative example — not client data. Assumptions stated.
| Property B, one month | Amount | Where it goes |
|---|---|---|
| Rent collected, four units | $6,800.00 | Rental income, Property B class |
| Late fee | $75.00 | Other rental income, Property B |
| Security deposit from a new tenant | $1,700.00 | Security deposits held (liability), not income |
| Mortgage payment | $3,120.00 | $1,845.00 interest to expense; $1,275.00 principal reduces the loan |
| Plumbing service call | $385.00 | Repairs and maintenance (expense) |
| Water heater replaced | $1,450.00 | Improvement, capitalized to Property B's fixed assets |
| Management fee | $544.00 | Management fees, Property B |
| Insurance, one month of the annual premium | $210.00 | Insurance expense, drawn from prepaid insurance; no cash moves |
Profit for the month, before depreciation: $3,891.00 ($6,875.00 of income less $2,984.00 of interest, repairs, management and insurance). Cash in the property account rose $3,076.00. The gap is explained line by line: add the $1,700.00 deposit (cash in, not income), subtract the $1,275.00 of principal and the $1,450.00 improvement (cash out, not expense), and add back the $210.00 of insurance drawn from prepaid (expense, no cash). $3,891.00 + $1,700.00 − $1,275.00 − $1,450.00 + $210.00 = $3,076.00.
- An owner with two rentals in one entity, kept in one file with a class per property; only Property B is shown.
- The security deposit is held as a liability until the lease ends.
- The repair-or-improvement split is for illustration; the final tax treatment is your CPA's call.
- Depreciation is left to the CPA's year-end entries. All amounts are fictional.
Why property owners come to us
The work behind clean real estate books.
Monthly bookkeeping
Per-property income and expense, trust funds, and 1099 records kept current every month.
Monthly bookkeepingReconciliation
Operating and trust accounts reconciled to source — the discipline trust accounting demands.
ReconciliationProperties blended together?
One tangled P&L across a portfolio — restructured per property and reconciled clean.
Bookkeeping cleanupWe serve businesses across the US remotely, Texas-first, real estate operators included. We keep the books; broker trust-account compliance and tax stay with you and your CPA.
FAQ · Updated October 2026
Agents, investors and managers ask us these.
See every property clearly
Get real estate books that show each property's truth.
We review how your properties and trust funds are kept and scope a fixed monthly fee to run them right — per-property P&L, trust reconciled, improvements booked correctly. Nothing is owed for the review.