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Nonprofits & churches

Fund accounting for nonprofits and churches.

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Your designated funds, restricted gifts, and grant dollars — tracked so your board can answer for every one of them.

Operational bookkeeping only — no Form 990 preparation, no audit work. We make both easy for the professionals who do them.

Every fund tracked by purpose

Reviewed before delivery: a documented check proves the accounts against their statements and puts open items in writing. How it works.

OPERATING RESTRICTED GRANTS unrestricted donor-bound rule-bound EVERY FUND ANSWERED FOR · ONE BOARD STATEMENT

Quick answer

Nonprofit and church bookkeeping tracks money by purpose instead of by profit — operating funds, donor-restricted gifts, and grant-bound dollars each held separately so a board can show every dollar honored its terms. That's fund accounting, checked before the board or finance committee sees the reports; the Form 990 itself stays with your CPA.

Built for the board

Books built for the people who govern from them.

It's tempting to start nonprofit books from a chart-of-accounts template. The better starting point is the reader: the trustees, funders, and finance committee who have to govern from the reports, the questions funders ask, and the accountability a board carries.

That changes what your bookkeeping looks like. Fund balances aren't an afterthought column — they're the headline. Budget-versus-actual reads like a sentence, not a spreadsheet. And when something needs the board's attention, it's flagged in plain English before the meeting, not discovered after it.

Funds tracked by purpose

Operating, designated, restricted, and grant money each in its own lane — never silently blended.

Board-ready reporting

Statement of activities, financial position, fund balances, budget-vs-actual — readable by a volunteer trustee. The monthly read →

Grant-compliance bookkeeping

Spending matched to grant purpose and timeline, documentation a funder or auditor will ask for, kept as you go.

The work, concretely

What nonprofit bookkeeping includes here.

Fund-level books, reconciled monthly

Every account reconciled to source, every transaction coded to its fund — the monthly close, run to the same by-the-10th standard as every file, once records are in.

Designated & restricted giving

Donor restrictions honored in the books from the day the gift lands; board designations tracked so they're spendable on purpose, not by accident.

The board packet, monthly

Activities, position, fund balances, budget-vs-actual, and the plain-English note — in the board's hands before the meeting.

990-ready handoff

Year-end books and documentation organized for your CPA or 990 preparer — the filing is theirs; the readiness is ours.

Not in scope, plainly

Form 990 preparation, audits, and tax advice — CPA work. Donor tax letters' tax content — your tax professional. We make all of it easier; we don't do it.

Churches, specifically

Church books, built around weekly giving and designated funds.

Church bookkeeping is its own rhythm: weekly giving counted and recorded with controls a congregation can trust, designated funds — the building fund, the missions fund, the roof fund — kept visibly separate, benevolence handled with discretion and documentation, and a treasurer or finance team that changes every few years without the books losing their memory.

Weekly giving, recorded with controls

Counted, recorded, and reconciled in a way two unrelated people can vouch for.

Designated funds with memory

Every fund's history travels with the books — treasurers change; the record doesn't blink.

A board that can answer

Reports an elder board or finance committee can read, defend, and govern from.

Treasurer transition coming, or funds that have drifted? A free review tells your board exactly where the books stand.

Free books review

A nonprofit's books carry something a business's don't: other people's trust, given for a purpose. The bookkeeping worth doing is the kind that makes answering to that trust easy.

FAQ · Updated October 2026

The questions boards and treasurers ask.

Fund accounting is bookkeeping organized around accountability instead of profit: money is tracked by its purpose — unrestricted operating funds, donor-designated gifts, grant funds with their own rules — so the organization can show that each dollar was used the way it was given. A nonprofit's books answer a different question than a business's: not 'did we make money?' but 'did we honor what we were trusted with?'
Restricted funds carry a donor-imposed limit — the giver said what the money is for, and the organization is bound by it. Designated funds are set aside by the board's own decision — a roof fund, a reserve — which the board can also un-designate. The bookkeeping must keep both visibly separate from general operating money, because the moment they blur, the board loses the ability to answer for them.
No — plainly. Form 990 preparation is tax work, and we're not a CPA firm. What we deliver is everything the 990 preparer needs: clean fund-level books, reconciled accounts, and documentation that makes their work fast and your filing defensible. We coordinate with your CPA or 990 preparer directly.
Yes. Church books have their own rhythms — weekly giving, designated funds, benevolence, housing allowances handled by your tax professional — and we keep them with the same discipline as any client: funds separated by purpose, every account reconciled, and reports a finance committee can read.
Yes — the bookkeeping side of it: tracking grant funds separately, matching spending to the grant's allowed purposes and timeline, and keeping the documentation a funder or auditor will ask for. Where a grant requires a CPA audit, that's your CPA firm's engagement — our books make it smooth.
At minimum, monthly: a statement of activities (the nonprofit P&L) and statement of financial position, fund balances shown separately so restricted money is never silently funding operations, budget-versus-actual, and a plain-English note on what changed. The test is whether a volunteer board member with no accounting background can read it and govern — that's the standard we build to.
In-kind gifts — donated goods, services, or property — are real contributions that belong in the books even though no cash changed hands, recorded at fair value as both revenue and a corresponding expense or asset. Done right, they show the true scale of what the organization received and used; ignored, the books understate the ministry or mission and can miss what donors and funders expect to see acknowledged. We record in-kind donations properly, and flag the ones where the valuation or the substantiation is genuinely a judgment call for the board or the CPA rather than a bookkeeping entry.
Yes, and for a nonprofit filing the full Form 990 it isn't optional. Functional expense reporting — splitting costs across program services, management and general, and fundraising — is what the Form 990 asks for and what donors and watchdog ratings look at to judge how much of a dollar reaches the mission. It depends on a chart of accounts and an allocation approach built for it from the start, not bolted on at year-end. We structure the books so functional expenses fall out cleanly, which makes the 990 your CPA prepares straightforward instead of a reconstruction project.

Books behind or tangled? Start with a cleanup. More industries: who we serve →

For boards & treasurers

Get your funds reviewed — free, board-honest.

We look at where your books stand — fund by fund — and tell you the truth with a fixed-fee scope in writing. No pressure; your mission isn't a sales target.

Free books review Request a call
Reviewed before delivery Every fund answered for Fixed fee, in writing